How to check out a Word Document shared with others to prevent changes.

If you’re working on a Word document using Sharepoint, Onedrive, Onedrive for business and you notice that while you’re working on it changes are being made to parts that you are not yet finished with it can be quite annoying. However Word does have a check-out feature something you also see in programming IDE’s like Visual Studio and GIT.

In this article we will show you the few steps you need to take to prevent changes to your document when you are working on it together. Be aware that other’s wont see the changes till you check the document back in

This article will describe how to:

  • How to check out an document in Word 365
  • How to check in an document in Word 365.

How to check out an document in Word

Begin by opening the document that you want to check-out. Once you’ve done that follow the instructions below.

1. First, begin by clicking on the File button in Word.

2. Then click on Info and then on Manage Document

3. Once there, click on Check Out. This will download a private copy and prevent other people from making changes.

Your document is now checked-out. This means that you have your own private version of the document which people can’t touch till you decide to do so. If you do want them to edit the document again then follow the steps below to check in the document again.

How to check-in the document

Once a document has been checked-out it has to be checked-in again to be editable by other people, or at least your changes.

Once again follow these steps to check-in the document again.

1. First, begin by clicking on the File button in Word.

2. Then click on Info and then on Check In

Once you’ve doen that your changes will be visible by others and they can edit the document again.

We hope this article has helped you on how to check-out and check-in documents in Word.

About the Author

2014, 2015, 2016, 2017 and 2018 Microsoft Most Valuable Professional Windows
Yuri specializes in troubleshooting (crash analysis and devices), system resource utilisation and system performance. He is also very interested in Customer Security. Yuri can be found as Windows Community Moderator and Wiki Author on Microsoft Answers and is active on different communities all across the web.

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